Externship Faculty Administrative Information
UC Berkeley Onboarding
Once you have been approved for hiring by the Clinical Faculty Hiring Committee, we will submit your name and CV to our internal HR person and request that you be hired with the university. It may take a few weeks to a month for the university to reach out to you to complete paperwork for hiring. You will receive an email from our university on-boarding team. Please be sure to check your spam folder for an email from email@example.com. The hiring appointment can be done virtually. Once hired, you will receive an employee ID.
Emergency Contact Information
In case of an emergency (such as weather-related), we may need to reach you and our clinicians in an urgent manner. Please complete the “Externship Faculty – Contact Information” google form and provide your contact information. This information will not be shared with others outside the UC Berkeley School of Optometry Clinic Administration Office. Here is the link to the form.
Online University Trainings
As an employee at a UC campus, you are required by the University of California, Office of the President (UCOP) to take annual online trainings. You can find more information on UC Berkeley’s required training for faculty, staff, and students on the campus SVSH website. Failure to complete training may impact performance reviews or employment. Periodic trainings can be on the following topics: Cyber Security Awareness, Preventing Harassment & Discrimination, Abusive Conduct in the Workplace. These trainings are at the university level and are mandated. Unfortunately, the School of Optometry has no control over the trainings and cannot help you waive out of them even if your institution provides training on similar topics. We appreciate your taking the time to complete these trainings.
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student records and prohibits University staff from disclosing certain information to parents or other individuals without the permission of the student. This legislation gives parents of minor students, and students who are over 18, the right to inspect, correct, amend, and control the disclosure of information in education records. It obliges educational institutions to inform parents and students of their rights, and to establish policies and procedures through which their rights can be exercised. FERPA gives students of any age enrolled in a university or college the right to give or withhold consent for the educational institution to use or disclose personal information about them. There are a number of exceptions to this general right. The main one is that institutions may use student information for legitimate business purposes.
- Please review the: Berkeley Campus Policy on FERPA.
- Please submit your acknowledement at this google form: Clinical Faculty FERPA Acknowledgement.
Remote Access to University Libraries
As an employee of the university, you can access our libraries with remote access. You will need your Calnet ID to access this link:
Obtaining Your Calnet ID and bMail Email Address
The CalNet ID is your official Berkeley identification. You will need to know your employee ID in order to get a CalNet ID. Here are some links to help you get a Calnet ID and your berkeley.edu email address. Your CalNet ID will be the first part of your email address.
As a member of our clinical faculty, we are pleased to offer you future ONLINE continuing education courses through Berkeley Optometry at no charge. You can register for online CE at this link. Please contact Vikki Yu at firstname.lastname@example.org to request the faculty discount code. The code should be entered in the “ID CODE” field at a program’s registration page. We ask that you not share this discount code externally. All registrants using the code will be checked against a list of eligible and active externship faculty members. Please accept the free CE as a token of our appreciation for all that you do for our students.