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UCSF-UCB Berkeley Outpatient Clinic

Absence Policy for Berkeley Outpatient Clinics

  • Please note that the absence policy for Berkeley Outpatient Clinics requires that students submit absence requests via Meditrek at least SIX WEEKS (42 days) in advance of the desired absent date. Absence requests submitted within six weeks of the desired absence date will be denied. This is due to Berkeley Outpatient Clinics’ internal patient scheduling policy.

Immunizations Required

  • MMR – evidence of immunity or positive titer
  • Varicella- evidence of immunity or positive titer
  • Tdap – evidence of vaccination
  • HepB
  • TB – evidence of annual Tb screening in the form of:
    • Two documented negative TB skin tests, one within 3 months and one within 1 year of rotation start date.
    • Negative interferon gamma release assay (IGRA) (Quantiferon or T-Spot okay); or
    • Negative chest x-ray taken within the previous year if the student is TB skin test or IGRA positive.
  • Influenza – documentation of current season’s influenza vaccination
  • Covid-19 vaccine and booster – all interns must be vaccinated with booster.

Immunizations Records Submit to and Date:

  • Please make sure immunizations are current and are on file at UCBSO with ASAO.

Documentation Required

  • Complete the following two forms (All students attending BOPC anytime in your 4th year, please sendthese two forms along with a photo or scanned copy of your Driver’s License to Ms. Ngan Larnauti at Ngan.Larnauti@ucsf.edu by April 10th of your 3rd year. Please use https://www.virtru.com/ to securely send your documents. In the subject line, type: Forms for BOPC – Your Name)
  • For the Long Term On-Site form, please do not enter your social security number unless you are able to send the documents encrypted. You can call Ngan Larnauti at (415) 353-7210 and leave a voicemail securely with your SSN.
  • Background Check:
    • If you are attending BOPC only OR BOPC and Travis AFB (and both rotations are withing six months of each other), you may obtain your FBI and US Department of Justice background check mybackgroundcheck.com. You will select the Health Professional Background Check. Please list all counties that you have lived and worked in in the last seven years so that they can check all those counties. Please keep retain a copy of your results and also send a copy to Dr. Vikki Yu in Clinic Admin so that we can keep it on file for you. Please note that you cannot use a background check from mybackgroundcheck.com for Alameda Health Systems. See bullet point below.
    • If you are attending BOPC and Over 60s in your 4th year, you may obtain your FBI and US Department of Justice background check mybackgroundcheck.com. Please be sure to obtain and keep a copy of the results. Over 60s will accept background checks done within one year.
    • If you are attending BOPC AND Alameda Health Systems (and both rotations are withing six months of each other), please follow the fingerprinting instructions under Alameda Health Systems requirements. Background check results will be kept on file in Clinic Admin, but must be completed and on file SIX to EIGHT weeks before the start of your BOPC rotation.  (It is okay to use the background check if done for Alameda Health Systems, but the background check must be completed by the earlier of the two deadlines for AHS or BOPC.) Please note that a background check done on mybackgroundcheck.com will not be acceptable for Alameda Health Systems (must be done via Livescan).
  • APeX Training Plan Finder – please view the Training Instructions document and complete the training at FOUR weeks before the start of your rotation. Please email Walter Sevillano at Walter.Sevillano@ucsf.edu to request your login ID and email access to the training.
  • Photo ID Badge Request – please review the Photo ID Request Form and submit to Courtney Karsten at Courtney.Karsten@johnmuirhealth.com along with a photo headshot for your photo ID at FOUR weeks before the start of your rotation. You will pick up your ID badge on the first day of clinic. You may park on the third floor deck of the building on the first day.

Documentation Submit to and Date

  • Background check must be on file in Clinic Admin SIX to EIGHT weeks before the start of your rotation.
  • All students attending BOPC anytime in your 4th year, please send the SA Agreement form and the Long Term On-Site Contract form along with a photo or scanned copy of your Driver’s License to Ms. Ngan Larnauti at Ngan.Larnauti@ucsf.edu by April 10th of your 3rd year. In the subject line, type: Forms for BOPC – Your Name.
  • Remember, for the Long Term On-Site form, please do not enter your social security number unless you are able to send the documents encrypted. You can call Ngan Larnauti at (415) 353-7210 and leave a voicemail securely with your SSN.
  • APeX Training – complete FOUR weeks before the start of your rotation.
  • Photo ID Badge – submit request FOUR weeks before the start of your rotation.

Absence Policy

  • Please note that the absence policy for the Berkeley Outpatient Clinic requires that students submit absence requests via Meditrek at least SIX WEEKS (42 DAYS) in advance of the desired absent date. Absence requests submitted within six weeks of the desired absence date will be denied.
  • Aside from the six weeks notice, students are subject to the Berkeley Optometry Absence policy.
  • In order to ensure that students are attending their externship for 90% of the operating dates, students will be reassigned to Minor Clinic when an instructor is absent and no substitute can be found.