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Human Resources requires the following: 

  1. Must be a U.S. citizen or have a nonimmigrant F-1 or J-1 student classification; or, an I-20 (or DS-2019) certificate of eligibility; AND a US Social Security Number
  2. TB skin test and results are required prior to arrival at the site.
  3. Fingerprinting and/or background check is required prior to arrival at the site, courtesy fingerprints may be arranged at a VA facility that is closest to the student’s location. See below.
  4. Resume (CV)
  5. VA Form 10-2850c
  6. OF 306
  7. WOC Letter
  8. Information Security Rules of Behavior

Note: Forms will be provided by the Externship Faculty.

FINGERPRINTING: Due to a Federal mandate, students must be fingerprinted prior to their arrival at VA Muskogee.

  • You can be fingerprinted locally at VA San Francisco or VA Martinez.
    • You can get fingerprinted at the San Francisco VA on a walk-in basis:
      • The SFVA PIV (Personal Identification Verification) Office is accepting “walk-in appointments” now.
      • The office hours are Mondays through Fridays from 8 a.m. – 11 a.m. and 1 p.m. – 3 p.m.
      • Enclosed is a blank Fingerprinting form. Please complete the form and include the appropriate SOI and SON numbers to identify the VA that you will be taking the fingerprints for. Most numbers can be found in the clinic manual under the requirements for that VA site.
      • Please bring 2 original and current forms of ID (one must be a Government-issued photo ID) and your completed Fingerprinting Form to your appointment.
      • The PIV Office is located in Building 4, 2nd Floor, Room 2A-103 (San Francisco VA Medical Center, 4150 Clement Street, San Francisco, CA 94121). Click for map of VA San Francisco PIV Office.
  • VA Martinez is another location that you can go to for fingerprinting.
    • VA Northern California Health Care System Martinez – PIV Office, 150 Muir Road, Bldg. 21 Rm 219, Martinez, CA 94553, (925) 372-2000, ext. 6755. The PIV office is located inside Bldg. 21 on the second floor in room 219.  Customer parking is located in the large gravel parking lot, across the street from Bldg 21. Click for map of VA Martinez PIV Office.
    • Open Monday through Friday 8:30 to 11:30 a.m 1-3 p.m. Closed for lunch between 12 and 1 p.m.
    • You can make an appointment by emailing In the subject line, please indicate for “Fingerprinting.” In the message, please provide:
      • first name and last name
      • phone number
      • email address
      • three dates and times that work for you.
    • They will reply to confirm the date of your appointment.
    • You can also do walk-in fingerprinting on Wednesdays from 8:30 a.m to 11:30 a.m. to 1-3 p.m. Wait times vary.
    • What Documents to Bring to VA Martinez: 
      • Bring two pieces of identification with you.  1) one government identity source document ID with photo and your full legal name (including middle name); 2) one government identity source document ID (photo or non-photo) with your full legal name (including middle name). For example, you may use your state issued Driver’s license and a Social Security card, Passport, Voters Registration Card, Birth Certificate, School ID card or PIV card. Expired IDs are not acceptable.
  • Click here for Acceptable IDs.
  • The completed fingerprinting form. Please provide the these codes, SON-1226 and SOI-VA97, for VA Muskogee so that they know where to send the results.

Documentation Submit to and Date:  Due at least one month prior to start date.  Scan and email documentation to Melissa D. Turner, O.D., FAAO at


Additional items to be completed prior to start date:

Mandatory Train the Trainee online training

CPRS (Computerized Patient Record System) training video


Absence Policy: Students are subject to the Berkeley Optometry Absence policy.  Federal holidays are observed.