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Immunizations Required

  • Covid-19 vaccine and booster required. No medical or religious exemptions will be accepted for the safety of our patients and to minimize the potential risk of spreading covid.
  • Mumps, Rubella and Rubeola: A positive titer or proof of two immunizations is required. Students without documentation of two shots need to have titers drawn. If the titer results are negative, immunizations are required.
  • Varicella (Chicken Pox): A positive titer or proof of 2 immunizations.
  • Hepatitis A: Required (please note that this is a two-shot series administered six months apart. Please allow adequate time to start the first dose at least a few months prior to the start of the rotation.
  • Hepatitis B: Required
  • Tuberculosis (TST) Screening: Students can do a blood test (such as Quantiferon) or have a current 2-Step PPD: The two-step test is NOT the usual PPD skin test in which you receive an injection of PPD and the test area is observed one time at specific time frame. The two-step PPD test is used to detect individuals with past TB infection who now have diminished skin test reactivity or to offset potential false negative testing results. This procedure reduces the likelihood that a boosted reaction is later interpreted as a new infection. In this procedure a person is given a baseline PPD test. If the test is negative, a second test is administered one to three weeks later. If the second test is negative, the person is considered uninfected. If the second test is positive, then the person is considered to have a “boosted” reaction to an infection that occurred a long time ago. The two-step PPD will require four visits..
  • Tdap: All students require a Tdap immunization. A tetanus shot received within the past 12 months also meets this requirement.
  • Influenza: Required
  • CPR/BLS Certificate (online is acceptable)
  • If you have any questions, please contact Public Health Occupational Health Element at 707-423-5464.

Immunizations Records Submit to and Date:

Documentation Required

  • Must be a U.S. citizen.
  • Drivers License, Vehicle Registration, and Proof of Insurance.
  • School verification letter stating HIPAA Training within the last 12 months.
  • The Civilian Rotations Request Form will need signatures from both yourself and from Dr. Yu in Clinic Administration.
  • FBI and US Department of Justice background check results letter. You will need to complete the fingerprinting for a background check done via a Live Scan process if you are in the state of California. This requirement will check the FBI and California Department of Justice (DOJ) databases (in addition to obtaining the following information: Sex Offender Registry, OIG/GSA, SSN Address Locator and County Criminal databases).
  • You will need to disclose any prior incidents. It is best to provide truthful and accurate information in response to questions during your criminal background check.
  • It is recommended to do the fingerprinting during the session or two immediately prior to the session when you attend Travis Air Force Base. However, if you are on out-of-state externships for two sessions before your Travis session, please do the fingerprinting between one to two weeks before you leave the state of California. Allow a one-week window before you leave the area to be able to complete re-prints at if needed.
  • If you are attending any combination of these clinics: BOPC, Travis Air Force Base, Kaiser Sacramento, Alameda Health Systems (and the rotations are within six months of each other), the background check must be completed by the earlier of the deadlines for AHS, Travis AFB, Kaiser Sacramento or BOPC.
  • There are three entities involved with the fingerprinting and background check process. Fingerprints are taken in order to run a background check.
    1. Biometrics4ALL is the entity that arranges for the collection of fingerprints. You make appointments for fingerprinting through Biometrics4ALL.
    2. The FBI and Department of Justice are two entities that obtain the fingerprints from Biometrics4ALL and runs the fingerprints through it databases in order to get a background check.
    3. UCPD is the entity that adjudicates the results (makes a formal decision on whether there clearance or an issue) that are received from the FBI and the Department of Justice.

    Below are the steps and what you need to know to schedule your fingerprinting appointment with UC Berkeley’s fingerprint service provider, Biometrics4ALL, Inc. You will be able to have fingerprints done anywhere in the United States, but will be making the appointment through Biometrics. Biometrics does not itself take fingerprints, it is just the web portal to schedule and pay for fingerprints and has your fingerprints sent to the FBI and Department of Justice. The results are forwarded to UCPD to decide on whether you are cleared or not. UCPD sends the results to Clinic Admin. When making your appointment, be sure to have your credit card available for the applicable fees. The scheduling website works best with the Google Chrome browser.


    See the table below for further instructions.

    Step 1 Use the School of Optometry fingerprinting link to schedule your appointment.
    Step 2 Enter all your personal information, following the prompts.
    Important: You must use the legal name that matches the name on your government ID when scheduling your appointment.
    Step 3 for CALIFORNIA Locations if you are doing the fingerprinting while in California When in the state of California, you will be doing digital LIVESCAN for fingerprinting.Review all fingerprinting locations and make your appointment at a location that is most convenient for you and works best based on availability.
    Step 3 for NON-CALIFORNIA Locations if you are doing the fingerprinting outside of the state of California

    If this applies, you will complete two (2) “hard cards” for your fingerprints with ink instead of having them submitted electronically.

    These instructions are also outlined on the scheduling website as you make your appointment.

    When you are out of the state of California, you cannot do LIVESCAN fingerprinting. Instead, you must obtain and submit two hard-copy fingerprint cards done with ink.

      • Follow steps 1-2 as shown above.
      • Continue with the transaction by choosing Ink Fingerprint Processing Center.
      • Find the location in your city/state that is most convenient. The local Police Department Sheriff’s Office, or UPS store may be an option or you can choose another location.
      • It is recommended that you call the location to ensure their fingerprinting services also include offering hard card processing.
      • You will need to pay fingerprinting fees (see fee structure below) using your credit card.
      • After choosing the location and paying the fee with your credit card, print out the Request Form (you will see this after the purchase/fee).
        • After attending your appointment: write the “Payment ID” on the top of both hard cards. This will be reflected on a confirmation email you will receive. It should also be reflected on the Request Form you are asked to print prior to your appointment.
        • Mail the Request Form along with BOTH completed fingerprint cards (a.k.a FD-258 cards) via a trackable service such as USPS Express Mail, UPS or FedEx to:Capital Live Scan
          ATTN: Ink Card Processing Center
          5706 Broadway, Sacramento, CA 95820
      Important: Be sure you DO NOT FOLD the hard cards across any fingerprints as it will interfere with processing. Your fingerprints will be submitted within 24 hours of receipt of the COMPLETE mail-in package.
    Step 4 Please complete ALL of the following three forms for your fingerprinting done at UCPD. If you do not provide UCPD with the forms, they will not know who to send the background check results to. Fax all forms as soon as you have completed your appointment ad fax to UCPD at (510) 643-4655.

    1. Request for Live Scan Service. Print one copy and complete section 3 – see sample (Request for Live Scan Service SAMPLE). The ORI number is CA0019700 which goes on the top left of the form. Be sure to make/ask for a copy of the form once it has been processed by the agent (the agent may write down some transaction numbers). Even a photograph of the form is acceptable. In the case that you have to re-do the fingerprints, the agency may need to refer to the original LiveScan form.
    2. Release and Disclosure Form (The witness can be anyone in Clinic Administration, UCPD, or if the former are not possible, anyone).
    3. Job Description for Optometric Interns.

    UCPD will send the results of your background check to Clinic Admin only if you have faxed the three forms to them.

Documentation Submit to and Date

Absence Policy

  • Any leave must be requested at least 1 month in advance of desired day off and be pre-approved by the attending faculty. Requested leave will be granted only at the discretion of the attending doctor. Students are permitted a maximum of 4 days off per rotation. This includes all absences (illness, residency interview, personal day, NBEO exam date and travel, etc). Any days missed beyond this time are made up on a case-by-case basis by writing case reports or providing a presentation on a patient case or topic. More than 4 missed clinic days will result in an incomplete grade for the session.